It’s easy to get lost in emails without proper organization. Managing several conversations and email sources without a system hurts your productivity and increases the chances of missing urgent mail.

This guide will show you how to create a folder in Gmail for specific emails

 and keep your inbox neatly organized. You’ll then learn about a 

 to Gmail that offers robust email management features without the privacy issues 

Gmail refers to folders as “labels.” This difference is mostly semantic, as labels serve the same purpose as folders—letting you separate your emails for a better overview of your correspondence.

You can create a new label in a few quick steps:

 section, so you can click on it to see all the emails classified under it. 

To label an email, open it and click the tag icon in the upper menu, as shown below.

If you need to further categorize your mail within specific labels, you can add a sublabel for additional clarity. Follow these steps to create one:

Hover the mouse over your label and click the three-dot icon

The sublabel will be placed under its root label

, which you can expand or collapse for a clearer view.

How to create a new folder in Gmail mobile app

There’s a high chance you regularly check emails while away from your desktop or laptop. Ensuring your inbox is organized is even more important when using the Gmail app on the go because you’re not as focused as you are in your office.

If you need to create a label in the mobile app, you can do it by following these steps

Open your inbox and tap the three-line menu in the upper-left corner

How to change folder names in Gmail and delete unused folders

Gmail makes it easy to modify or delete labels. You can find both options by clicking the three-dot icon next to the label you want to edit/remove.

 option lets you rename the label or nest it under another one, while 

 if you don’t want to see it but still wish to keep it.

There aren’t many label editing options besides the above-mentioned. You can use the 

 option to color-code your folders, and that’s about it. Still, this should be enough to let you keep all your mail sorted.

An alternative way to manage Gmail labels

All of the aforementioned options are available directly from your Gmail inbox. If you want a comprehensive overview of your labels and management options, you can find it in the settings menu by following three steps:

Tap the gear icon in the upper-right corner of the screen

When you scroll past system labels and categories, 

Are Gmail’s organization features worth it?

There’s no doubt Gmail’s email management features can streamline your workflow and make you more efficient. The problem is, such features come at the cost of your 

Email scanning, targeted ads, and other forms of privacy invasion

, Yahoo, etc.) Google relies on user data to profit. The free Gmail version used by most has ads in the inbox, which isn’t only obtrusive but also raises the question of how Google decides which ads to show you.

. Google monitors your behavior while you’re signed into the account to understand your interests and target you with personalized ads. While the provider claims it doesn’t read the contents of your emails for advertising purposes, 

it uses other sensitive information like your location and demographics

 scan your emails’ contents for other features

 like Smart Compose. It gives suggestions as you type to help you write an email faster. Convenient as it may seem, this option wouldn’t work without the ability to 

read and understand your previous correspondence

You can disable Smart Compose and opt out of email scanning, but this still wouldn’t fix the other major Gmail problem—weak encryption.

Encryption is the backbone of email security. It transforms your emails into strings of unintelligible characters so that the email’s contents are invisible to unauthorized users. Most email providers offer 

, which is broken down into two categories:

—Keeps your emails ciphered while they’re traveling between servers

—safeguards your messages while they’re idle on the provider’s server

Worse yet, TLS does nothing to protect emails resting on Gmail’s servers. Google 

 and suggested using the PGP (Pretty Good Privacy) protocol, but doing so can be complex and inconvenient. PGP is also 

To enjoy complete privacy and minimize the risk of 

Unlike standard encryption, E2EE gives users full control of their data. It’s the gold standard of email security because it addresses the two main privacy concerns—encryption point and key ownership. The following table compares E2EE to standard encryption from these perspectives:

, which ciphers your email before it leaves your device. The message reaches the provider’s server encrypted, so even they can’t see its contents.

Google doesn’t support end-to-end encryption by default.

 It integrates with S/MIME, a common E2EE protocol, but this option is only available to 

 and still involves entrusting Google with your private key. If you want to protect your emails without unnecessary costs or risks, 

choose a fully end-to-end encrypted provider like 

 using strong end-to-end encryption to ensure you retain full ownership of your data. Each email you send is encrypted with a key created by the user, so nobody but the recipient holding the private decryption key can see the plaintext version—not even Skiff’s team.

For additional safety, Skiff Mail supports:

—A multi-step login method requiring a 

 generated by the Authenticator app. 2FA ensures someone can’t access your account even if they obtain your login credentials

 without leaving any personal information, and your login credentials won’t be stored on the servers

The above security measures are combined with an 

intuitive, user-friendly interface and various email organization features

Four Skiff.com aliases allowing you to easily manage emails from multiple addresses

If you’re a crypto investor or enthusiast, you can 

. This makes the platform an excellent option for 

, so the codebase is transparent and available on the platform’s 

 to learn more about Skiff’s security and other features.

, you’ll get access to three additional end-to-end encrypted platforms at no extra cost:

The following table breaks down the most notable features of each platform:

How to create a folder in Gmail for specific emails—a step-by-step guide

Apple Mail and Outlook are among the most popular email clients, widely used by 

 and individuals. Mac users often face the dilemma of choosing between these two clients, but it all comes down to reviewing the options in detail and determining your criteria before making the decision.

 to help you choose the best email client for yourself. Once we present the pros and cons of these two options, we will suggest a privacy-first alternative worth considering.

Outlook vs. Apple Mail comparison criteria

The best way to determine which of the two famous email clients meets your requirements is to compare them across the following five categories:

While Apple Mail’s features will likely meet an average user’s needs, an advanced user might benefit from Outlook’s customization options useful for organizing the inbox and finding information quickly.

Outlook is part of Microsoft Office, which means seamless integration with all other tools in the Suite, such as Word, Excel, and PowerPoint.

email rules, email search, and a focused inbox

. They allow you to automatically sort and categorize emails based on various criteria, as well as find specific emails or 

 easily, resulting in better organization and time management. Other notable features that can significantly improve your efficiency include:

—if you type @ and a user’s name, they will immediately get added to the emailing list and notified

—you can create emails in advance and choose the time they are to be sent

—if you often send emails with similar bodies, you will benefit from this feature as it allows you to insert frequently used phrases and blocks of text into future messages

Apple Mail is part of the Apple ecosystem, so the email is integrated with other apps such as Notes, Calendar, Contacts, and Siri. Users with Apple hardware can create notes or schedule events from emails directly, streamlining their communication.

While it provides useful features like quick search, spam filters, and scheduling emails,

 Apple Mail isn’t as feature-rich as Outlook.

 You can still benefit from it if you’re looking for an easy-to-use solution with basic functionalities.

An intuitive interface increases efficiency and eliminates frustration, especially important for new users navigating the platform for the first time.

Both email clients have a fairly straightforward interface but lack the advanced customization options of some other 

Apple Mail’s interface is simple and easy to use. You can sort your emails, flag them, and delete them in seconds. Compared to other email clients, Apple Mail lacks interface customization, which may be disappointing for users who enjoy personalizing their view.

 letting users with multiple accounts see them in one place. 

The app has no limit regarding the number of inboxes you can register

, making it convenient for businesses and people with more than ten email addresses.

The syncing issues can be a deal-breaker for users who want regular updates because, with Apple Mail, you usually need to refresh to see new emails.

 prioritizes function over form, so its user interface is fairly basic. The platform allows users to customize the theme with different colors and fonts, which is important for those who like a more visually appealing view. Users can set up unlimited inboxes in Outlook, which are displayed in a list on the left-hand side, and allows users to customize the order in which their inboxes are shown.

 Outlook’s interface may appear cluttered.

 The panels display numerous buttons and icons, and the lack of compartmentalization can make it difficult to navigate the platform.

Cross-platform compatibility allows the email client to run on different operating systems and devices.

Outlook shows greater versatility in this regard, while Apple Mail comes as a default email application by Apple and is compatible only with Mac OS.

Unlike Outlook and most other email competitors, Apple Mail is only available on Apple hardware devices,

, and iPads. Apple Mail provides users with their own email service called 

, but you’re not required to use it. You can add email addresses from other providers like Outlook or Gmail to your unified inbox and conveniently manage emails from a single location.

Outlook can be downloaded and used across different devices and operating systems. Unlike Apple Mail, Outlook has a web application you can access through any web browser. It has its own email service—Outlook.com, but users with different email addresses (Gmail, Apple Mail) can also use Outlook as their email client. You can add an

 unlimited number of different email addresses to Outlook and manage all accounts effortlessly from one platform.

 plan only, including all the features and security protocols that come with the email client. Outlook has a free Outlook.com version for web-based email users and multiple 

 plans for advanced users, businesses, and enterprises that need 

extra storage, elaborate features, or superior security protocols.

Apple Mail is a built-in email client available on all Apple’s macOS and iOS operating systems free of charge. It doesn’t have a paid version, nor is it sold separately for non-Apple users.

is included in the Microsoft Office Suite of productivity tools and has no separate pricing plan. The free web-based email service, Outlook.com,

can be accessed via the web and includes up to

Users can also sign up for one of the three paid plans:

The Outlook.com free plan includes basic email features such as email organization, email filtering, and calendar management, which are solid for an average user’s needs.

Within home paid plans, users get up to 1 TB of storage per user and 

 is the key factor you should focus on when choosing between email providers. The only way to keep your emails safe is with encryption—the process of converting data into ciphertext to prevent intruders or email services from reading and exploiting your online correspondence.

Both Outlook and Apple Mail implement encryption and other safety protocols to keep 

 protocol that protects emails while in transit (traveling across the network to reach the recipient). The downside of this protocol is that there is

no data protection while the emails are stored on the user’s device. Also, the decryption key is owned and stored by Outlook, notorious for exploiting users' data to send targeted ads.

Outlook also offers advanced security in the form of 

 to paid users. E2EE encrypts data on the device level and ensures only the authorized recipient with a decryption key can read the messages. 

Like Outlook, Apple Mail provides Transport Layer Security (TLS) protocol for all users by default. Those interested in fortifying 

 can install the S/MIME certificate on their own.

Apple Mail offers another useful security feature, the

 feature, which users can activate ender Settings > Mail > Privacy Protection. MPP helps prevent third parties from tracking users by hiding their IP addresses. While this feature protects you from spam and phishing emails,

 it doesn’t protect the data and files users send via mail.

Enjoy superior security and functionality with Skiff

While both services have significant advantages, they show vulnerabilities in terms of online security. You don't have to settle for less if you 

, the end-to-end encrypted email solution offering superior security standards combined with affordability and advanced functionality.

 protects your emails by using two separate keys. The public key is used for encryption and gets distributed among users, while the private key is created by the recipient and stored on their device. 

This ensures that nobody but the recipient—not even Skiff’s team—can access plaintext copies of your messages.

The platform offers an additional layer of security with two-factor authentication (2FA), ensuring your account is protected with a 

 and a code sent to your trusted device. It also supports zero-knowledge login, which means your 

 will never be stored on Skiff’s servers.

Skiff promotes security for all users, so E2EE is offered by default to everyone who signs up. 

 and welcomes all interested users to review the code and confirm its security practices in the public 

Streamline and elevate your workflow with Skiff

You can take advantage of elaborate features enabling you to take your workflow to the next level. While most email services hide advanced features behind a paywall, Skiff offers a generous free plan that includes:

 on the web can log in with the following crypto wallets:

Unlike other privacy-first email services, Skiff doesn’t cut on design. Its interface is 

 so you won’t have a hard time adapting to it. The platform is also compatible with browsers and iOS, MacOS, and 

, the platform offers a comprehensive end-to-end encrypted product suite that includes 

To get started with Skiff, all you need to do is:

Explore the comprehensive suite of E2EE products

Apple Mail vs. Outlook—which email client should you choose?

Apple Mail Privacy Protection (MPP) is one of the tech giant’s many efforts to protect users’ data. It’s a simple but effective feature of Apple’s native email client, helping you prevent curious senders from tracking your email activity.

you’ll learn everything about iOS Mail Privacy Protection 

What additional steps you can take to ensure 

MPP rolled out in September 2021 with the release of iOS 15. It was a significant update to the mail app because it gave users an option to prevent third parties from tracking them.

 prevent senders from connecting it to any specific action, 

like opening the email or clicking on the links within it. It also lets Apple’s 

 preload and download remote email content before it reaches you.

fundamental right to consume content without others eavesdropping on your activity.

 To understand how this happens, you should know how your email behavior is tracked in the first place.

What does Mail Privacy Protection mean for senders and recipients?

Many people don’t realize this, but online actions we don’t think much about are a goldmine of personal information for interested parties. The most common use of such data is email marketing and advertising.

When you get an email like a newsletter or promotional piece, there’s a high chance it contains the so-called spy pixel in the form of an imperceptible image. 

It tracks your activity from the moment you open the email and feeds the information back to the sender.

They know if and when you opened the email and whether you followed any links to specific pages. 

This is done by matching your IP address to the URL, 

which gives the sender insight into your interests and intentions.

This practice is mostly innocuous as the gathered data isn’t directly used against you, but it’s still an invasion of your 

 inbox. Besides, email marketers rarely gather this information directly—they use a dedicated service, which means your data is visible to multiple parties.

by using a proxy server to clean up the email and send you a version without the spy pixel. Here’s how it works:

The proxy downloads remote content (including the pixel)

You open the email and trigger a download request from Apple’s server, not the sender’s email service provider. As the tracking pixel was downloaded on the proxy, it can’t be connected to your IP address

Should you turn on Mail Privacy Protection?

With all of the above in mind, the answer to this question is a resounding “yes.” It’s a quick and easy way to stop your private information from being shared with advertisers, data analytics providers, and other third parties.

It’s worth mentioning that not all uses of your data are as innocent as email marketing. 

and send users an email variation with the highest chance of being opened.

A tracking pixel monitors the target’s behavior, hinting at the email content that would compel them to follow a spoof link.

While MPP can’t offer absolute protection from elaborate 

You can also turn on MPP on a Mac with macOS Monterey or later. Here’s how:

 box will automatically be checked. If you uncheck 

, you can choose to manually hide your IP address and/or block all remote content. When the latter option is selected, your emails will show a banner stating whether they contain remote content, so you can choose if you want to download it.

The limitations of Apple email privacy protection

PMM is a useful feature, but it only offers modest privacy from the perspective of incoming mail. It doesn’t protect sensitive data or 

 you send via email, so you need additional measures to safeguard your online correspondence.

Apple offers decent safety features, but they’re not impregnable. While all iCloud data is 

, the mail client doesn’t offer this level of protection by default. There’s an option to install an S/MIME certificate, but doing so might be complex for an average user.

Strong E2EE is crucial for staying safe online, 

as it scrambles your email’s content from the moment it leaves your device. Only the recipient with the decryption key can see the email, so it’s unreadable to everyone else—including the email service provider.

Most Big Tech email service providers don’t offer E2EE in the full sense of the word. A typical solution supports one of two encryption types:

The second option is more common, and some providers advertise this type of encryption as an E2EE solution. Beware of such marketing, as the email service creates and stores the decryption keys on their servers, offering less protection than promised.

 must ensure decryption keys are created by the user and safely stored on their device. 

 is among the handful of providers offering such control over your data.

Enjoy unparalleled security and privacy with Skiff Mail

 using advanced E2EE to ensure your emails are safe from prying eyes. It uses two separate keys to safeguard your emails from unauthorized access:

—Used for encrypting emails and distributed among users

—Necessary for decrypting the message and safely stored on the user’s device

Skiff doesn’t create or store keys, so you have full ownership of your data. 

Not even the platform’s team can see your correspondence or personal details, ensuring full confidentiality.

You don’t need any technical knowledge to enjoy privacy with Skiff, as the encryption is automatic from the moment you sign in. The powerful back-end is behind a clean, intuitive user interface that lets users of all skill levels navigate the platform easily.

Besides advanced end-to-end cryptography, Skiff supports various security measures to fortify your online identity. Using Secure Remote Password, 

the platform allows for zero-knowledge login,

 which means your login credentials aren’t stored on Skiff’s servers. You can also 

 without leaving any personal details and enjoy 

Skiff Mail is open source and fully transparent about the codebase.

 to learn more about its robust security measures, and join the 

The platform combines various privacy features with crypto integrations. 

You can log in with several major wallets to communicate anonymously:

Beyond email—explore Skiff’s privacy-first collaboration tools

If you want to streamline your workflow without ever worrying about security, Skiff offers three E2EE products besides the email client:

The following table explains how each platform supports your productivity and security:

Besides the web apps, you can use Skiff’s products with your iPhone or Mac. They’re also available to 

 doesn’t have a time limit, so you can take advantage of its many features with no strings attached. Here’s how to get started:

Start using Skiff Mail and other products

Besides the access to Skiff’s productivity suite, you’ll get:

Lightning-fast and thorough email and text search

Join the community